The system allows you to set a priority level for any circular. A "Critical" or "Urgent" bulletin can trigger immediate email and in-app notifications to all recipients. You can then monitor the acknowledgement dashboard in real-time to ensure the message is received by vessels approaching the area of concern.

Absolutely. While the planner is ideal for regulatory drills, you can launch an "unplanned drill" at any time. You can select a template or create a custom report on the fly, ensuring that even spontaneous training exercises are properly documented and any lessons learned are captured.

The system can be configured to send automated reminders to the individual. If the acknowledgement is still outstanding, it can automatically escalate the notification to their manager or the DPA, ensuring that mandatory communications are never ignored.

Shared folders are passive storage systems. Our module is an active communication and compliance platform. It doesn't just store the document; it manages the entire workflow of distribution, notification, and, most importantly, trackable, auditable acknowledgement. This acknowledgement record is the critical difference and what makes your process compliant with the ISM Code.

This is crucial for preventing 'alert fatigue.' Our system allows you to create and define your own categories (e.g., 'Safety Circular,' 'Technical Bulletin,' 'Operations Notice,' 'HR Update'). When you issue a new communication, you must assign it a category. This allows the crew to filter and immediately understand the nature of the message. Furthermore, you can set different rules for each category. For example, a 'Safety Circular' can be set to require mandatory acknowledgement from senior officers, while a general 'HR Update' might be for reading only. This ensures the most critical information gets the highest level of attention.

We have a specific 'Temporary Bulletin' feature designed for this. When you create a temporary instruction, you can set an automatic expiry date. The bulletin is visible and marked as active on the vessel's system until that date. The day after it expires, it is automatically moved to an 'Archived/Expired' section and clearly watermarked as 'No Longer Valid.' This prevents the crew from accidentally referencing and following outdated operational guidance.

Our system maintains a complete and un-editable version history for every circular. If you revise a bulletin, the old version is automatically superseded but is never deleted. It is moved to the document's history log. You can select any vessel and any date in the past and see exactly which version of the circular was active on that vessel at that time, and who had acknowledged it. This provides a precise, defensible record that is invaluable during an official inquiry.