Products
Module
MAINTENANCE
PROCUREMENT
CREWING
Manage your entire SMS—from company policies and operational manuals to vessel-specific plans— in one secure, organized library. Powerful search functionality means any document can be found in seconds.
Every change, every approval, every comment is tracked automatically. Compare versions side-by-side to see exactly what has changed, and maintain a complete, auditable history of every document's lifecycle.
Distribute new or revised documents to the entire fleet, specific vessel types, or even specific ranks with a few clicks. The system then tracks who has opened and acknowledged receipt, providing a clear compliance record.
Our Document Management System is the backbone of your QHSE operations. A non-conformity raised in the Audit module can be directly linked to the procedure that needs revision. A circular published about a recent incident can link back to the full Incident Report. This creates a truly connected safety ecosystem.
A designated user revises a procedure. The system routes it through a pre-defined approval workflow.
Once approved, the publishes the new version. It instantly replaces the old version across the entire designated fleet.
Crew members receive a notification of the new document. They read it and click to acknowledge. The shoreside team sees the fleet-wide acknowledgement status in real-time.
A designated user revises a procedure. The system routes it through a pre-defined approval workflow.
Once approved, the publishes the new version. It instantly replaces the old version across the entire designated fleet.
Crew members receive a notification of the new document. They read it and click to acknowledge. The shoreside team sees the fleet-wide acknowledgement status in real-time.
Quick access to critical documents across all vessels.
Maintains document integrity and compliance.
Guarantees consistency across all ships.
We have a dedicated "Circulars & Bulletins" feature for this exact scenario. It allows an authorized user to send immediate, high-priority notices to the fleet. These are tracked for acknowledgement just like controlled documents but are designed for urgent operational instructions.
Yes. You have granular control. You can disable printing entirely for certain sensitive documents. For documents that must be printed, the system automatically adds a watermark with the text "Uncontrolled Copy When Printed," the print date, and the current version number, reinforcing the correct procedure.
Our system is built to manage this complexity. We use a powerful 'document applicability' matrix. You can designate a manual, like your core SMS , as 'Fleet Wide.' For vessel-specific documents, you simply tag them to apply only to that ship's IMO number. When a crew member logs in, they only see the combination of fleet-wide documents and the specific documents applicable to their vessel. This eliminates confusion and ensures the Master of the 'MV North Star' never sees the stability book for the 'MV Southern Cross'
We treat forms and checklists as 'live' documents. Your controlled templates (like a Permit to Work form or a Pre-departure Checklist) are stored in the Forms Manager module. When a crew member needs to use one, they initiate a new ‘Form' from the template. It's digitally filled out and routed for approval. This means the blank template remains controlled and unchanged, while you get a complete, auditable record of every single form ever filled out, all linked back to the master template.
Our system replaces email chaos with a structured digital workflow. When a document is due for review, it can be assigned to multiple reviewers (e.g., the DPA, a technical superintendent, and a senior Master). They can add comments and suggest changes directly within the platform. Once all reviews are complete, it's automatically routed for final approval. Every step is tracked, so you have a clear, real-time view of where each document is in the review process, eliminating bottlenecks and ensuring no document is forgotten.
Dido Steel
How Dido Steel created a 100% traceable, digital audit trail from finding to corrective action to procedural change.
Gestion Navigation
How Gestion Navigation attained 75% faster end-to-end process for revising, approving, and distributing a new procedure.
White Sea Shipping
How White Sea Shipping secured 90% faster access to critical safe work procedures during maintenance planning.
