Inventory
Records for spares, critical components and consumables held onboard.
Inventory management
Marine Inventory Management Software for Vessel Fleets
PRIME Marine Inventory Management is a dedicated inventory module within PRIME Marine Vessel Management Software, built to help maritime fleets manage vessel spares, consumables, stock levels and inventory movements. It connects vessel inventory with maintenance and procurement workflows, giving ship and shore teams a shared view of what is available, what has been consumed and what needs replenishment.
- Engine room spares, critical components and consumables on one record
- Barcode scanning on receipt and issue, with digital stock-taking
- Inventory of Hazardous Materials with Safety Data Sheet access
Part of Procurement & Supply Chain, alongside
Stock → consumption → requirement → requisition → procurement
Manage vessel inventory from stock to replenishment
Managing spare parts across several vessels requires visibility of stock levels, consumption, inventory movements, requisitions and replenishment requirements. PRIME Marine Vessel Management Software brings vessel inventory into one connected system and links it with maintenance and procurement activity. Technical teams and shore-based managers get a clearer view of vessel stores and the parts fleet operations depend on.
Consumption
A spare is issued against a maintenance job and the stock record reflects it.
Replenishment requirement
Minimum and reorder levels identify what needs attention.
Requisition
The requirement moves from vessel to shore for review.
Procurement
Purchasing proceeds with the context of why the part is needed.
Built for maritime inventory operations
Inventory workflows inside the wider fleet environment
PRIME Marine Inventory Management connects vessel inventory with maintenance, procurement, safety, compliance and the other fleet processes that influence what gets consumed and what has to be replaced.
1,800+Vessels managed on PRIME Marine
18+Connected modules
AzureMicrosoft cloud infrastructure
2Deployment options — cloud or on-premises
How it works
Know what is available onboard every vessel
Inventory information becomes difficult to manage when each vessel maintains separate records. These five areas are where a connected inventory system earns its place.
Know what is available onboard every vessel
PRIME Marine provides a connected view of vessel inventory, helping technical teams understand what is available, where items are held and what stock requires attention.
- Track spares and consumables — inventory records for engine room spares, critical components, consumables and other items held onboard
- Monitor stock levels — see current quantities against defined minimum stock and reorder levels, and recognise when replenishment is needed before a shortage affects operations
- Track spare consumption — connect inventory with maintenance activity to understand how parts are consumed
- Keep ship and shore aligned — the same inventory information for planning, replenishment and purchasing decisions
Item records carry internal stock numbers, supplier part numbers, manufacturer information and other relevant item data, so the same part is recognisable however it was ordered.
Manage critical spares before they become stock-outs
Critical spare parts need to be available when maintenance work requires them. PRIME Marine helps teams manage minimum and maximum stock levels, monitor consumption and identify replenishment requirements before stock becomes critical.
- Define stock levels for critical items — set appropriate levels for different categories of spares and consumables
- Identify what needs replenishment — current stock, minimum levels and reorder levels together support timely requisition planning
- Differentiate what matters — critical spares, normal spares and consumables categorised to your fleet’s requirements
- Plan before the vessel needs the part — superintendents and storekeepers see available stock when planning upcoming work
Engine room teams manage a wide range of machinery components, consumables and critical spares. A structured inventory record for items held onboard means those teams work from consistent information instead of separate spreadsheets and manual records.
Connect spare consumption with maintenance
Inventory management becomes more useful when stock movements connect to the work being performed onboard. A maintenance task may require a spare from the vessel store. When that item is recorded as consumed, the inventory record reflects the movement and provides the basis for replenishment planning.
- Maintenance task — a planned or corrective job requires a spare part
- Spare issued — the required item is taken from vessel inventory
- Inventory updated — the stock record reflects the consumption
- Requisition planned — replenishment identified through the connected procurement workflow
That connects maintenance, inventory and procurement rather than treating them as separate processes. It is also why an electronic planned maintenance system and a stock record work better on one database than on two.
Record stock movements as they happen
PRIME Marine supports barcode labelling and scanning to help crews identify items and update inventory details during routine store operations. Barcodes can be scanned when goods are received into stores and when items are issued for consumption, so users record stock movements without searching the inventory database for each item.
Connecting physical stock handling with digital inventory records is what keeps information on availability and movement consistent. The module also supports onboard stock-taking without paper-based inventory records.
- Barcode scanning on goods receipt and on issue
- Digital stock-taking onboard
- Clear records of inventory activity and consumption
- Fleet-wide inventory visibility from one connected platform
Maintain an Inventory of Hazardous Materials
PRIME Marine supports the management of an Inventory of Hazardous Materials, helping teams maintain information about hazardous substances, their quantities, storage locations and associated records.
- Safety Data Sheets — access the relevant SDS from the inventory item
- Quantity and location visibility — records of hazardous substances, quantities and onboard storage locations
- Expiry and condition monitoring — track expiry or retest dates where applicable
- Disposal tracking — disposed materials, quantities, dates, methods and supporting documentation
These records help teams keep hazardous materials visible throughout their onboard inventory management processes, alongside the risk assessments that govern how they are handled.
Connected modules
Connect inventory with your wider fleet operations
Inventory does not operate in isolation. Spare consumption and replenishment are shaped by maintenance, defects, procurement, budgeting and wider vessel operations across PRIME Marine Vessel Management Software.
Planned Maintenance
Link maintenance jobs with spare usage and keep inventory aligned with technical operations.
Procurement
Move replenishment requirements into review, approval and purchasing.
Defect Management
Connect defect rectification with the parts required to complete corrective work.
Budgeting
Better inventory information when reviewing operational requirements and expenditure.
Vessel Performance
Bring operational data together across the wider fleet management environment.
Inventory also feeds Warehouse, where stored materials are managed within the wider supply chain.
Capabilities
What does PRIME Marine Inventory Management provide?
A fleet-wide inventory view helps shore teams understand what is available across vessels and where specific items are held.
- Fleet visibility — inventory information across vessels from one connected platform
- Stock control — quantities monitored against minimum, maximum and reorder levels
- Consumption tracking — records of inventory movements and spare consumption
- Barcode scanning — stock updates recorded on receipt and on issue
- Hazardous materials inventory — IHM information with SDS access, quantities, locations and disposal records
- Better planning — current stock information when preparing maintenance and procurement requirements
- Ship-to-shore visibility — vessel and shore teams working from connected inventory information
| Module | Inventory Management |
|---|---|
| Module group | Procurement & Supply Chain |
| Workflow | Inventory → consumption → replenishment requirement → requisition → procurement |
| Item types | Engine room spares, critical components, consumables and other vessel stores |
| Stock levels | Minimum, maximum and reorder levels per category |
| Item records | Internal stock numbers, supplier part numbers, manufacturer details |
| Stock movements | Barcode labelling and scanning on receipt and issue; digital stock-taking |
| Hazardous materials | IHM with Safety Data Sheets, quantities, locations, expiry or retest dates, disposal records |
| Onboarding | Initial data entry and migration, including bulk uploads from existing spreadsheets |
| Connects to | Planned Maintenance, Procurement, Defect Management, Budgeting, Warehouse, Vessel Performance |
| Deployment | Cloud-hosted on Microsoft Azure infrastructure, or on-premises |
| Pricing | Custom plan per fleet |
Suitability
Is PRIME Marine right for your vessel inventory process?
The module connects vessel inventory with the operational workflows that drive spare consumption and replenishment. It suits teams looking to do the following.
Across the fleet
Manage spare parts and consumables across several vessels, with fleet-wide inventory visibility and structured records for critical spares.
Stock discipline
Track consumption and movements, set minimum, maximum and reorder levels, identify replenishment requirements and record movements by barcode.
Connected workflows
Connect inventory with an electronic PMS, support requisition and replenishment, and link vessel stores with shore-based procurement teams.
Compliance records
Maintain IHM records and hazardous material information, and reduce reliance on disconnected spreadsheets and manual records.
Book a demo
Keep your vessel inventory under control
Bring vessel spares, consumables, stock levels, maintenance and procurement into one connected inventory management workflow. See how PRIME Marine Vessel Management Software helps your ship and shore teams maintain inventory visibility, plan replenishment, record stock movements and manage spare consumption across the fleet.
- Bring a real stock list or spares catalogue
- We reply within one business day
- No credit card and no obligation
Answers
Frequently asked questions about marine inventory management
Can PRIME Marine manage spare parts across multiple vessels?
Yes. The Inventory Management module provides fleet-wide visibility of vessel inventory, including spare parts, critical components and consumables.
Can we define different stock levels for different items?
Yes. Inventory records can be managed according to the requirements of different categories, including critical spares and consumables. Minimum, maximum and reorder levels help teams monitor stock and identify replenishment requirements.
Can inventory connect with the Planned Maintenance System?
Yes. Inventory is connected with the wider PRIME Marine platform, so spare consumption can be linked with maintenance activity in the electronic planned maintenance system.
Can inventory connect with procurement?
Yes. Inventory and Procurement work together to support requisition and replenishment workflows from vessel to shore.
Can we track engine room spare parts?
Yes. Engine room spares can be maintained as part of the vessel’s inventory records, with information on availability, consumption and stock movements.
Does PRIME Marine support barcode scanning?
Yes. Barcode labelling and scanning help users identify inventory items and update stock records when goods are received into stores or issued for consumption.
Can PRIME Marine manage an Inventory of Hazardous Materials?
PRIME Marine supports IHM management within the inventory environment. That includes maintaining hazardous material information, accessing associated Safety Data Sheets, tracking quantities and storage locations, monitoring expiry or retest dates where applicable, and recording disposal details and supporting documentation.
Can we manage different supplier and manufacturer part numbers?
Yes. Inventory records can include internal stock numbers, supplier part numbers, manufacturer information and other item details.
Can we manage critical spares separately from consumables?
Yes. Teams can categorise inventory according to their operational requirements and apply appropriate stock-level rules.
How does PRIME Marine support the initial stock-take?
The onboarding process can support initial data entry and migration, including bulk uploads from existing spreadsheets where applicable. See data migration.
Ready when you are
Keep your vessel inventory under control
Spares, consumables, stock levels, consumption and replenishment, shown on your own vessels and your own maintenance plan.
Part of Procurement & Supply Chain in PRIME Marine Vessel Management Software