Procurement
Manage vessel purchasing requirements through a structured workflow covering requisitions, supplier enquiries, purchase order creation and approval, invoice details and approval, budget monitoring and recording goods received onboard.
Procurement & supply chain
Marine Procurement & Supply Chain Software for Fleet Operations
PRIME Marine Procurement & Supply Chain software helps maritime organisations manage vessel requisitions, purchasing, inventory, warehouse operations, budgeting and supplier workflows. As part of PRIME Marine Vessel Management Software, it connects procurement with onboard stock, planned maintenance, technical requirements and shore-based purchasing operations.
- Complete IMPA and ISSA catalogues imported for requisition creation
- Barcode-based item identification when receiving and issuing stock
- Strategic & Bidding planning around required-on-site dates
Six connected modules in the Procurement & Supply Chain group
- Procurement
- Inventory
- Warehouse
- Budgeting
- Strategic & Bidding
- Supplier Management
Keep purchasing connected to vessel requirements
Manage your supply chain workflows
Procurement begins with a requirement onboard. A vessel may need a spare part for planned maintenance, a replacement item following a defect, a service from a shore-based provider or supplies to replenish consumed stock. When purchasing and inventory operate separately, teams check several records to understand what is required, what is available and what has already been ordered. PRIME Marine Vessel Management Software connects those processes into one operational workflow.
Inventory
Maintain visibility of items onboard as stock is received, issued, consumed or transferred. Connect inventory with maintenance requirements, replenishment needs and procurement activity.
Warehouse
Manage stored parts and materials within the wider supply chain environment, keeping warehouse activity connected with procurement and inventory workflows.
Budgeting
Connect purchasing activity with budget information, so teams review planned spend and financial commitments alongside what has actually been ordered.
Strategic & Bidding
Coordinate procurement planning for major marine projects and high-value items. Build schedules around required-on-site dates, track purchasing stages and identify delays that could affect project timelines.
Supplier Management
Register and evaluate suppliers. Prospective suppliers apply for registration, followed by verification and approval before being added to the company’s supplier database.
How does PRIME Marine connect procurement and inventory?
Purchasing decisions that reflect what is already onboard
Procurement and inventory work best when purchasing reflects what the vessel already holds. PRIME Marine connects the workflows so requirements are considered alongside stock information, which is what lets teams coordinate replenishment and purchasing rather than running them separately.
1 · Identify
A vessel raises a requirement for a spare, consumable, service or other supply.
2 · Review availability
Check available inventory before proceeding with a new purchase.
3 · Requisition
Record the requirement and move it through the procurement workflow.
4 · Purchase
Manage purchase orders and the associated approvals.
5 · Receive & review
Maintain stock as goods are received, then connect the activity with budgeting.
Maintenance requirements often create purchasing requirements: a maintenance job needs a spare, inventory is reviewed, the requisition is raised, procurement proceeds, and receipt updates the stock. That is one operational trail between technical requirements and purchasing activity rather than two systems meeting at the end.
How it works
What makes marine purchasing different
Identifying the right item, knowing what is already aboard, choosing a supplier you have assessed, and planning long-lead items around the date the vessel actually needs them.
Identify the right item, first time
Creating accurate requisitions depends on identifying the required item clearly. Standard maritime catalogues help users select the appropriate item rather than relying on a manually typed description.
PRIME Marine supports importing the complete IMPA and ISSA catalogues. When creating requisitions, users select items from those catalogues. Where entries include images, the images clarify the requested item and carry through the procurement workflow for everyone reviewing the requirement.
The same problem appears in the stores. Searching for an item manually adds steps to routine inventory work, so PRIME Marine supports barcode-based item identification. Barcodes applied to items onboard are scanned when receiving items into stores or issuing them, which connects physical stock handling with the digital record.
Keep vessel requisitions moving
Vessel requisitions are the starting point for many purchasing activities. PRIME Marine supports structured requisition workflows that connect onboard requirements with shore-based procurement.
Requirements can include spare parts, replacement items arising from defects, consumables and service requisitions. That gives purchasing teams a clearer view of what vessels have asked for and maintains continuity between the original requirement and the purchasing that follows.
The objective is to reduce disconnected manual handling and keep purchasing information inside the wider vessel management system.
Maintain visibility of marine inventory
Spare parts, consumables and other materials are essential to vessel operations. Technical and procurement teams need to understand what is available onboard, what has been issued or consumed and what may need replenishment.
- Vessel stock visibility across the fleet
- Receipt and consumption records
- Stock issuing and movement
- Maintenance-related requirements and procurement coordination
Managing hazardous materials onboard requires access to the relevant inventory information and records. PRIME Marine supports an Inventory of Hazardous Materials (IHM) as part of the wider inventory environment. Teams keep visibility of identified hazardous materials, with the associated records organised inside their vessel management workflows. IHM records and software workflows should be used alongside the applicable vessel documentation, verification processes and regulatory requirements.
Manage supplier registration and evaluation
A structured supplier process helps procurement teams keep a record of who can supply goods or services and how suppliers have performed over time.
PRIME Marine supports a supplier registration process in which prospective suppliers apply to procurement teams. The supplier goes through verification and approval cycles before being added to the company’s supplier database.
After registration, supplier evaluations are maintained over time. Those records help procurement teams review previous assessments and take supplier history into account during future sourcing and purchasing decisions. Suppliers can also respond to enquiries through the Supplier Portal.
Plan strategic procurement and evaluate bids
Large marine projects involve long-lead items, several purchasing stages and dependencies that affect delivery schedules. PRIME Marine Strategic & Bidding supports structured planning and tracking for those activities.
- Plan around required-on-site dates — build schedules from the date the item is needed, track stages and spot when a delay puts that date at risk
- Coordinate technical and commercial evaluations — multi-stage workflows from specifications through to purchase order preparation, with proposals and terms held together
- Assign responsibility and track deadlines — an owner on each procurement stage, with deadlines to follow up against
- Monitor project spend — committed and actual spend reviewed against project budgets
- Connect with project planning — procurement timelines integrated with the wider project plan and the relevant shipyard and finance workflows
Purchasing control
Give procurement teams greater control
Supply chain visibility extends beyond the purchase order. Warehouse information helps teams manage stored materials, while budgeting gives context for planned spending and financial commitments within PRIME Marine Vessel Management Software.
Requisition visibility
Vessel requirements stay visible to shore-based purchasing teams.
Stock awareness
Purchasing decisions connected with current inventory information.
Purchasing traceability
A structured view of purchasing activity and its approvals.
Budget oversight
Purchasing activity reviewed alongside budget information.
Fleet coordination
Supply chain activity across vessels in one platform.
Beyond the purchase order
Connect procurement with the wider fleet
Purchasing requirements come from somewhere. Most of them come from technical work, which is why the supply chain group sits next to the modules that generate the demand rather than apart from them.
PRIME Marine describes its procurement system as aligned with Sarbanes-Oxley (SOX) standards. Refer to the official product information and relevant documentation for details of the controls and processes applicable to your organisation.
| Connected area | Operational relationship |
|---|---|
| Planned Maintenance | Connect maintenance requirements with purchasing |
| Defect Management | Manage purchasing requirements arising from defects |
| Inventory | Review onboard stock and replenishment needs |
| Warehouse | Maintain visibility of stored materials |
| Budgeting | Connect purchasing with planned spend |
| Strategic & Bidding | Coordinate project procurement schedules and evaluation stages |
| Supplier Management | Organise supplier registration and ongoing evaluation |
| Analytics & KPIs | Review available operational and purchasing information |
At a glance
Procurement & Supply Chain at a glance
Six modules covering the line from a vessel requirement to a received, recorded and paid-for purchase.
- Catalogue-based requisitions — IMPA and ISSA items, including catalogue images
- Barcode-based identification — scan items when receiving or issuing from stores
- Supplier registration and evaluation — verification, approval and ongoing records
- Strategic procurement planning — stages, deadlines, required-on-site dates and project spend
- Hazardous materials records — IHM information within the wider inventory environment
| Module group | Procurement & Supply Chain, part of PRIME Marine Vessel Management Software |
|---|---|
| Procurement | Vessel requisitions and purchasing workflows |
| Inventory | Vessel stock information, receipt, issue and movement |
| Barcode scanning | Identify items when receiving or issuing stock |
| IMPA and ISSA catalogues | Import catalogues and select items during requisition creation |
| Warehouse | Management of stored parts and materials |
| Budgeting | Visibility of purchasing activity against budgets |
| Supplier Management | Supplier registration, verification, approval and evaluation |
| Strategic & Bidding | Procurement scheduling, technical and commercial evaluation workflows, deadlines and project spend visibility |
| Hazardous materials | IHM inventory information and associated records |
| Platform | 18+ connected modules on a single database |
| Deployment | Cloud-hosted or on-premises |
| Pricing | Custom plan per fleet |
Book a demo
Connect your marine supply chain
Bring vessel requirements, procurement, inventory, warehouse, supplier management and budgeting into one connected platform. See how PRIME Marine Vessel Management Software supports purchasing workflows across ship and shore.
- Bring a real requisition or stock list
- We reply within one business day
- No credit card and no obligation
Answers
Frequently asked questions about marine procurement software
What is marine procurement software?
Marine procurement software helps ship owners and fleet teams manage vessel purchasing requirements, requisitions, purchase orders and related procurement activities.
Can PRIME Marine connect procurement with inventory?
Yes. Procurement and Inventory are connected within PRIME Marine, so purchasing requirements are considered alongside vessel stock information.
Does PRIME Marine support barcode scanning for inventory?
PRIME Marine supports barcode-based item identification. Barcodes can be applied to items onboard and scanned when receiving or issuing items from stores, so users identify items without searching the database for each entry.
Can users select items from IMPA and ISSA catalogues?
PRIME Marine supports importing the complete IMPA and ISSA catalogues. Users select catalogue items when creating requisitions, and where entries contain images, those help clarify requested items for everyone in the procurement workflow.
Can procurement connect with planned maintenance?
Yes. PRIME Marine connects Planned Maintenance with Procurement and Inventory, which helps teams manage purchasing requirements arising from maintenance work.
Does PRIME Marine support service requisitions?
Service requirements can be included alongside spare parts, defect-related replacement items and replenishment stock in the connected requisition and procurement workflow.
Does PRIME Marine support supplier registration and evaluation?
PRIME Marine supports a supplier registration process involving application, verification and approval before a supplier is added to the company database. Ongoing evaluations can also inform future sourcing and purchasing decisions.
Does PRIME Marine support strategic procurement planning?
Strategic & Bidding supports structured procurement planning for projects, including required-on-site dates, procurement schedules, staged technical and commercial evaluations, deadline tracking and visibility of project spend.
Does PRIME Marine include warehouse management?
Warehouse is part of the Procurement & Supply Chain group, connecting stored materials with the wider supply chain environment.
Can PRIME Marine support an Inventory of Hazardous Materials?
PRIME Marine supports managing IHM information within the inventory environment, which helps teams keep visibility of hazardous materials and associated records. The software should be used alongside applicable documentation, verification and regulatory processes.
Is PRIME Marine aligned with SOX standards?
PRIME Marine describes its procurement system as aligned with Sarbanes-Oxley (SOX) standards. Refer to the official product information and relevant documentation for details of the controls and processes applicable to your organisation.
Can purchasing be connected with budgets?
Yes. Budgeting is part of the connected supply chain environment, so teams review purchasing activity alongside budget information.
Ready when you are
Connect your marine supply chain
Requisitions, purchasing, inventory, warehouse, suppliers and budgets in one platform, shown on your own fleet.